A Comprehensive Step-by-Step Moving Checklist for Virginia

Moving doesn’t need to be difficult, and it will be easier if you have a solid plan in place. At Bayshore Moving and Storage, we've quite literally helped thousands of Virginia renters, homeowners, and businesses move since 1920. Today, we want to pass that expertise on to you, by way of this comprehensive moving checklist. Our goal is to make your move the smoothest one yet.

8 Weeks Before Moving

Manage Your Important Papers

• Start an organized folder for move paperwork
• Include your rental agreement, purchase contract, new insurance policies, and moving company contract
• Keep track of all receipts, bills, and expenses in one location
• Keep copies of your change-of-address confirmation and important contact numbers
• Choose a safe but handy spot for your paperwork

Decluttering

• Set aside things you want to bring to your new place
• Post items online or plan a garage sale
• Ordered dumpster or identified drop off place
• Label your stuff by what stays, goes, or gets tossed

Arrange Donation of Unwanted Items

• Go through belongings and choose items to donate
• Schedule a pickup or drop off with Goodwill, Salvation Army, or another charity
• Keep everything to donate in a designated area
• Give items to family, friends, or neighbors

Make Money from What You Don’t Need

• List items for sale on eBay, Facebook Marketplace, or local apps
• Take photos and write descriptions for everything to be sold
• Pick a date and set up for a garage or yard sale
• Have supplies on hand for your garage sale

Keep Crucial Papers to Keep Close

• Locate birth certificates, passports, and medical records
• Collect all non-move-related but important paperwork
• Get a secure container or digital solution for storage
• Store paperwork where you can grab it fast

Inventory and Special Care Items

• Make a detailed list of all belongings
• Flag anything that is delicate, pricey, or sensitive
• Circle or tag pieces that should be wrapped or boxed carefully

Photos for Insurance

• Photograph valuable possessions for records
• Upload all images to a secure storage account
• Keep all image files in a labeled folder

Clearing Out Non-Movable Goods

• Start eating any perishable food so it doesn't go to waste
• Dispose of chemicals and products movers won’t transport
• Make arrangements for things you can’t take in the truck

Managing Power, Water, and Other Services

• Look up which utility companies you'll need for your new place and your current one
• Verify that everything you need is working or scheduled
• Call each company to arrange your move-out timing
• Book your start dates to avoid gaps in service
• Double-check your appointments and keep a list of confirmation numbers, just in case

Handling Secure Storage Before the Move

• Arrange to clear your safe deposit box if your moving long-distance
• Pick a day to clear out any storage unit rentals
• Set up a time to visit the bank or storage facility
• Prepare a safe method for moving critical paperwork or jewelry
• Walk through every area to confirm everything is packed up

Letting Everyone Know Where You’re Going

• Let the post office know your new address so your mail gets forwarded
• Change your details with banks, insurers, and monthly subscriptions

Informing Schools and Medical Providers

• Give notice to your children’s school and all your healthcare providers
• Ask about transferring any records you'll need at your new place

Child & Pet Care

• Bring entertainment, snacks, and favorite things for the trip
• Double-check all essentials and prescriptions are packed
• Secure a spot with sitters or daycare and check timing
• Ensure all pets have current information on identification

Time Off Work

• Talk to your employer about days off for your move
• Let your boss and coworkers know about your move so they can plan around your absence
• Activate a message to manage expectations for responses
• Complete time-sensitive projects ahead of schedule
• Book your internet installation in advance for remote work

Local Services

Planning Your New Space

• Create a simple floor plan for your new home and decide where you want your furniture and large items to go
• Make sure there’s a clear path for oversized items
• Double-check the size of your new rooms so you don't end up with furniture that's too big or too small
• Take pictures of each room in your new place to help you plan the layout
• Label your furniture and boxes with the room name to make moving day easier for everyone

Packing Necessities and Priceless Belongings

• Gather up personal treasures and keep them separate
• Have a go-bag ready with the basics for your first night
• Keep your wallet, keys, and phone handy on moving day
• Don’t risk sentimental objects—bring them along in your car

Building Access & Keys

• Make sure nothing gets left behind for entry or exit
• Put all keys and access cards in a clearly labeled envelope so you can find them easily

4 Weeks Before Moving

Contact Bayshore

Move-In/Move-Out Requirements for Apartment and Condo Residents

• Reach out to both locations to confirm all requirements
• Ask if you need to provide insurance certificates for the movers
• Find out if you need parking permits, elevator reservations, or loading dock access for moving day
• Confirm any paperwork or forms that need to be filled out ahead of time
• Make sure you know the allowed moving hours for each building to avoid surprises

Cleaning Arrangements

• Schedule a thorough cleaning to increase your chance of getting your deposit returned
• Arrange for a cleaning at your new place before you move in, so it's fresh and ready for your things
• Make a checklist of any areas you want the cleaners to pay special attention to
• Be sure you have what you need for a full DIY clean

Storage Access or Transfer

• If you have items in a storage unit, contact the facility to arrange access on or before moving day
• Decide if you'll move those items yourself or have the movers handle it
• Inventory all stored goods for an easy move
• Reserve your new unit and make sure you know when it’s open

Let the Neighbors Know You Moving

• Let your neighbors know your moving date so they can expect extra activity and moving trucks
• Give them a heads-up if parking or shared spaces will be affected
• Apologize in advance for any disturbance caused by the move

Ensuring a Spot for Your Moving Vehicle

• Check if you need a parking permit or street reservation for the moving truck at either location
• Contact your local city office or building manager to arrange permits if needed
• Put up barriers to hold your reserved parking if permitted

Utility Arrangements

• Review service schedules to prevent being left without power, water, or connectivity
• Contact providers ahead of time to coordinate changes in service

Preparing Personal Belongings for the Move

• Gather up anything you’d prefer to transport on your own, such as personal records or family heirlooms
• Choose strong boxes for personal things and place them somewhere secure
• Clearly label these boxes or bags as "Do Not Move" so the movers know to leave them with you

Essentials Box/Bag

• Gather all daily essentials together for easy access upon arrival
• Carry your necessities in a spot where you can find them fast

Returning Loaned/Borrowed Items Before the Move

• Gather up anything you've borrowed from friends, neighbors, or the library
• Drop off everything you’ve borrowed to the right owners

Prescription Transfers

• Contact your pharmacist about moving your medication records
• Refill prescriptions early to avoid running out during the transition

Preparing Major Appliances for Safe Transport

• Unplug the fridge, freezer, washer, and dryer
• Remove everything from refrigerators and freezers
• Wipe down all surfaces to keep things fresh
• Allow enough time to defrost your freezer in advance
• Towel dry all appliances to prevent mess, mold, or rust

Pack Up Remaining Non-Essential Belongings

• Complete packing of items you're moving yourself that aren't needed daily
• Select tough boxes and write clear descriptions on each
• Wrap breakables securely to avoid damage
• Confirm all boxes are closed, taped, and good to go

Confirm Moving Day Details

• Contact the team to lock in the schedule
• Remind them of anything out of the ordinary
• Keep your mover's details easily accessible

Make a Handy Moving Day Packet

• Bring together every moving-related document you’ll need
• Include keys, garage remotes, and access cards needed for both old and new homes
• Prepare a contact list in case you need quick support
• Organize everything in a folder or envelope that's easy to carry and access on moving day

Pack Suitcases with Essentials

• Pack a suitcase or overnight bag for each family member with enough clothes, pajamas, and toiletries for a few days
• Include chargers, medications, favorite toys, and anything you'll want right away at your new place

Gather Up Valuables and Important Documents

• Collect all vital paperwork like passports, birth certificates, and insurance paperwork before move day
• Collect jewelry, cash, and other valuables
• Make sure valuables stay with you, not in the moving truck

Getting Rid of Unwanted Items

• Do one last sweep through your home to find anything you no longer need
• Reduce what you bring by shedding extras now
• Search all storage nooks before you finish

Have Spending Money Ready

• Withdraw enough cash for tips and on-the-go purchases

Make Sure Caregivers Are Ready for Kid or Pets

• Review details with sitters, daycare, or boarding
• Give all necessary information to those watching your loved ones

Empty All Trash and Recycle Bins

• Clear out every trash can and recycling bin so nothing gets left behind
• Confirm all bins are empty and clean

Arrange Help at Your New Home

• Ask a friend or family member to be at your new home to accept deliveries or let in utility technicians if you can't be there yourself
• Enlist a backup to keep an eye on things if you’re busy

Prepare Refrigerator

• Remove all food from the fridge and freezer
• Disconnect power and keep doors ajar to melt ice
• Make sure no moisture remains to avoid unpleasant smells

Prepare Your Washer for the Move

• Run a quick clean cycle or wipe down the inside of your washing machine
• Let it air out so there’s no dampness left
• Use shipping bolts to lock the drum and prevent damage
• Leave the door open for a few hours to let any last moisture evaporate

Wrapping Up at Your Old Home

• Remain close by to clarify details or address special requests
• Point out any items that need special care or are not being moved

• Walk through each room with the movers as they take inventory of your belongings
• Double-check that everything you want moved is included on their list

• Ensure every container is tagged for correct placement
• Observe the move-out process to prevent mistakes

• Do a final security sweep to close up the property
• Turn off all lights, fans, and appliances before you leave

• Do a last check of every room, closet, cabinet, attic, basement, and garage to make sure nothing is forgotten
• Open every compartment for hidden belongings

• Organize keys and remotes for a smooth handover
• Write down any helpful tips or reminders for the new people

Getting Settled in Your New Place

• Be there to welcome the team and direct entry
• Check that spaces are clear and ready for move-in

• Provide clear directions for box placement and setup
• Create visual aids so nothing gets misplaced

• As the movers bring things in, check off each item on your inventory list
• Look for dents or scratches before the movers leave

• List any concerns on the final form to ensure coverage
• Take photos of any damaged items for your records

• Make sure electricity, water, gas, and internet are all working
• Make sure all machines work before unpacking further

• Save images so you can confirm usage later
• Keep all documentation on file for disputes

• Consider changing the locks or getting new keys made for extra peace of mind
• If you're renting, check with your landlord before changing any locks

Unpack Essentials First

• Get out your pillows, sheets, and daily supplies as a top priority
• Set up beds and make sure everyone has what they need for the first night

• Direct your helpers or crew to the most important areas
• Explain exactly where to place your belongings as you unpack

• Break down boxes and gather packing paper and bubble wrap
• Ask your movers if they offer packing material removal, or find out where you can recycle or dispose of them locally

• Update your address on your driver's license, car registration, and voter registration
• Complete vehicle registration for your new residence
• Fill out the paperwork so your furry friends are legal at your new address

• Take a moment to introduce yourself to your new neighbors
• Being welcoming can help you feel connected right away

• Post your thoughts online to assist other customers

• Save all your moving documents, receipts, and contracts in one place
• Hold onto these for your records or in case you can claim moving expenses on your taxes

• Pack a small bag or box with phone chargers, daily medications, snacks, and bottled water so you can grab them easily during the move
• Keep this kit with you—not in the moving truck—to stay comfortable and prepared

• Before unplugging your TV, computer, or entertainment center, take clear photos of the cable connections and setup
• Have the visual guide ready so you don’t guess which wire goes where

• Make sure everyone has sleepwear, toothbrushes, and clean towels
• Add special items for comfort or reassurance

• Submit a mail forwarding request with the post office so you don't miss important letters or packages
• Change your shipping details with every service you use

• Make a list of key emergency numbers for your new area—local police, fire department, nearest hospital, and a 24-hour pharmacy
• Save these contacts in your phone and keep a printed copy handy in your new home

Need Help With Your Virginia Move?

When finding dependable movers is a priority in Virginia, Bayshore Moving and Storage is known for great service at prices that fit your budget.

• Dependability – Relied on by countless Virginia customers for since 1920
• Expertise – Our trained professionals handle your belongings with care
• Smart Savings – We're dedicated to delivering a lower final bill!

Don't stress about your upcoming move – let the experts at Bayshore Moving and Storage take care of every detail so you can start fresh. We give every relocation our personal attention!

Get Your Free Virginia Moving Quote or phone our team at 540-634-6376 right now!